***This page is for student organisations registered under the Office of Student Affairs only.***
(For student organisations registered under the Students' Union, please refer to the announcement made by the Students' Union Council.)
Student organisations registered under the Office of Student Affairs are obligated to submit ALL of the following documents to the Campus Life & Amenities, Office of Student Affairs. Please refer to the table below for the details of the required documents and the submission channels. The deadline of submission is 30 June 2023. Please note that new password will be released to the President on 30 June 2023.
This form is to collect the information and documents related to the Annual Submission of respective annual year. Both incoming cabinet and outgoing cabinet should fill the form. The cabinet of each academic year should only submit this form ONCE, please make sure all documents are ready at the time of submission.
Documents to be completed by cabinet of 2022/23:
| Documents | Submission platform |
| 1. Financial report of 2022/23 | Submit to Questionpro e-form |
| 2. Minutes of annual general meeting | Submit to Questionpro e-form |
| 3. List of activities organised in 2022/23 with attendance record | ~Input to SLES
~Submit a printscreen of SLES to Questionpro e-form |
| 4. Achievements attained in 2022/23 (if any) | ~Input to SLES
~Submit a printscreen of SLES to Questionpro e-form |
| 5. Membership list of 2022/23 (for interest clubs only) | Submit to Questionpro e-form |
| 6. Update of society email's Duo Two-factor Authentication (2FA) | Update made on officers' mobile devices |
| 7. Change of specimen signatures of bank account | Submit hardcopy to SA office |
Documents to be completed by cabinet of 2023/24: | Documents | Submission platform |
| 1. Record of executive committee members of 2023/24 | ~Input to SLES
~Submit a printscreen of SLES to Questionpro e-form |
| 2. Constitution of your student organisation | Submit to Questionpro e-form |
| 3. Year plan 2023/24 | Submit to Questionpro e-form |
| 4. Financial budget 2023/24 | Submit to Questionpro e-form |
| 5. Update of society email's Duo Two-factor Authentication (2FA) | Update made on officers' mobile devices |
| 6. Change of specimen signatures of bank account | Submit hardcopy to SA office |
| 7. Consent of staff advisors 2023/24 | Submit to Questionpro e-form |
Detailed requirements of the annual submission documents can be obtained
here. It is important that the documents submitted are accurate and of no omissions. Failure to submit all documents by the deadline may result in:
- Withhold of updated society email account password;
- Suspension of society rights to use and/or book campus facilities; and
- Delay of updating of society officers' access rights to society offices.
Should there be any inquiries, please feel free to contact us at
sacla@hkbu.edu.hk. Thank you for your attention.
Last Updated: 11 May 2023
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